How does it work?

A matchmaking or networking event is a quick and easy way to meet potential cooperation partners in face-2-face talks. 15-20 minutes run fast but it is enough to build first connections before the bell rings and the next talk starts.

1) Online registration

REGISTRATION

• Register via the green button "Register now".
• Add contact and organisation details as requested.
• Compose your personal event schedule by adding presentations and workshops of your choice.
• Those who are interested to manage 1:1 meetings MUST select at least one networking session.

Interested in establishing new business contacts through 1:1 meetings? Please read more below.

2) Make yourself visible through an outstanding business profile

COMPANY PROFILE

Take advantage of the opportunity and introduce your company by publishing a clear profile. The more detail like company background, business offers and interests you provide, the more you will benefit from the conference matchmaking tool. Your co-operation profile is your online business card.

MARKET PLACE

• Explain the product/expertise you are offering or looking for.
• High-quality profiles are visited 50 to 100 times before, during and even after the event.
• A meaningful profile will generate significantly more meeting requests

3) How to manage bilateral meetings?

The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. You will be notified by an e-mail alert once booking has opened.

BOOKING MEETINGS

• Browse the list of attendees or check the marketplace profiles.
• Use the optional filters to easily find the ones aligned with your goals.
• Send meeting requests to those companies/persons you want to meet.
• Adding a short reason why you are interested in a meeting will increase the acceptance.
• Meeting requests must be confirmed by the recipients to be scheduled.
• Typically, date and time of a meeting is scheduled by the person accepting the meeting request considering the mutual availability.
• Check every incoming meeting request and accept or refuse if not appropriate.
  It is a matter of politeness to let the requester know if you are interested in a meeting or not.

SOME PARTICIPANTS CAN’T BE BOOKED. WHY?

Participants available for meeting requests are indicated by a green button “Available”, otherwise:

• You may not have registered for 1:1 meetings please make yourself available for 1:1 networking session via Agenda / Event Agenda (or “My Attendance” for events still using an old version).
• Booking rules applied by the event organizer doesn’t allow to book specific groups
  e.g. No meetings among South West Companies & South West Companies.
• No common overlapping networking sessions. Please sign-up for some further networking session via Agenda / Event Agenda.

4) Before and during the event

BEFORE THE EVENT

• You can view date/time of your meetings via the Menu “Meetings” at any time.
• Check all your pending meeting requests and consider accepting or decline.
• Download the "b2match" Mobile App (iOS/Android) to
  * get access to your meeting schedule on your mobile phone
  * be informed about last-minute changes (bookings, cancellations)
  * manage additional meetings during the event (send/receive/confirm requests)

DURING THE EVENT

• Check again the latest version of your meeting schedule through the platform. Due to last minute changes it might have changed slightly.
• RESPECT the other participants' time and show up to all your meetings.
• If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.

1:1 MEETINGS VIA VIDEO CALLS | ADVICE & FAQ

BEFORE THE EVENT - TECHNICAL PREPARATIONS

• Use a desktop computer or laptop where both Webcam and Microphone is installed
  * Check your audio quality, using headphones is highly advised
  * Use a good webcam to improve the image quality
• Video call meetings can NOT be managed via the b2match Mobile App.
• Check your time-zone Time Zone Checker
  Log-in and select "Edit my profile" to check your current time zone selection. If this is not the time zone you are located during the meetings, please change accordingly.
• Use Mozilla Firefox, Google Chrome or Opera browser preferably.
• Internet Edge Browser only works for Version IDs 80+ (Chromium edition).
• To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself!

DURING THE ONLINE EVENT

• Access the web platform and be online at least 5 minutes before your meetings start.
• RESPECT the other participants' time and show up to all your meetings.
• Close your Video Call meeting timely.
  Please leave the call-in time as you or your meeting partner can have a subsequent meeting right after. A watch is indicating the remaining meeting time.
• If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.